Technically, it’s not summer yet, but that doesn’t mean that you have to put your summer parties on hold too. But there are some cracks you can step on when going through the planning phase of things or the party would be a perfect disaster. Want to know what to avoid when planning your party and hiring party tent rentals? Give this blog a read.
Summer Party Planning Mistakes To Avoid
Not Starting Early
This mistake isn’t just common in summer parties, but overall every event that people host and that is thinking that you can get everything done in record time. The thing is, party planning takes time and you can’t expect to be done with all of the prep, food, and décor in a day or two. That is just impossible.
So, don’t think that you’re a super planner who can get everything done in a day or two or even three, because you will be sorely disappointed and behind schedule if you follow this way. Rather, you want to give yourself two to three weeks or even a month as a head start when you’re planning a summer party.
This might sound like a lot but it will fly by in no time and you will have lots of time to get everything done. So, always make sure that you’re starting early and getting things done on time. You won’t scramble around looking for more time.
Not Realizing How Hot It Can Get
It’s summer. It will be hot and if you’re thinking about taking the party outside, then you might want to check the weather before you make a decision. It can get insanely hot outside and the last thing you need is for people to sweat like crazy.
So, if the weather is just too hot and you don’t want the guests to suffer outside, then reign the party back in, because it is comfortable and cool that way. You’ll have fans and air conditioning, so people will feel at ease and won’t sweat their looks off.
Not Having Seating
This is a really big mistake as well as embarrassment when you have to tell the guests that there is no place for them to sit. You want to make sure that you have enough seating for everyone at the party. This is where you want to be smart when inviting people because you don’t want to invite more people than you can host.
You might think that you’ll be able to squeeze everyone in but that is not always the case and don’t forget that it’s still summer. You want people to be able to breathe if they’re confined in a room with 4 to 5 times more people than usual.
Not Taking Care Of The Time
Punctuality is something that is always appreciated at parties. So, if you want everyone to reach a fixed time, then you need to ensure that you’re prepping everything on time too. You can’t just lose track of time.
That will be a huge problem and things just won’t go right when you’re scrambling about trying to get everything done. So, if you’re expecting people to arrive at a certain time, then you need to be done with the party prep two hours before the party even begins.
Not Having Enough Ice
It’s a summer party and everyone will want a cool beverage or at least some cold water to quench their thirst. Well, you don’t want to open your freezer and realize that you’re running low on ice. This is not something that you want to see, hear or witness.
So, it’s always a good idea to have more ice backup for when you need it. If your freezer can’t make a lot of ice or if you aren’t prepared beforehand, then you can go ahead and buy ice packs from the grocery store. They will come to your rescue in times of need.
Not Including Other Food Options
People who are on dietary restrictions and can’t eat whatever they want, will have to pick and choose items carefully and if luck isn’t on their side, then they won’t eat anything at all. Better to starve than flare up an allergic reaction, right? Well, if that’s the case and you know people who have dietary restrictions, then you want to include some food options for them as well.
Something gluten-free, dairy-free, and other things like that. You don’t want people to starve just because you haven’t prepared anything as a backup. This is where you want to be courteous.
Thinking You Can Do It All By Yourself
Party planning is cool and all that, but executing a summer party all on your own is something that you just can’t do. No matter how hard you try, if you think that you can prep everything, dress the place up nicely, and then have the energy to host a flock of people, then you’re sorely mistaken.
You want to get some help from people who are willing to give you a hand or two. You might have high school kids as your neighbors who might be looking to make a few extra bucks on the side, so nothing is better than hiring small helpers for the party.
You Don’t Have A Theme
This is something that a lot of people think that they don’t need, but it is necessary and everything becomes so much easier when there is a theme. A theme can solve all of the problems of décor, food, and party activities in a flash.
You don’t need to think too hard about the food or even the décor when there’s a party theme. You can just base things on the theme and then everything will fall into place. It’s that simple. So, don’t ditch the theme if you can.
Not Being Clear On Invitations
Sometimes, you’re going to be inviting people who haven’t been to your house before, and explaining the address can be troublesome. So, you want to be clear with directions on the invitation. Or better yet, just send them your location so that maps can help them through the rest of the way.
The last thing you need is guests making turns on turns in the neighborhood trying to find your house. So, it’s important that you’re clear with the directions or you can even give them a famous place that’s near you. That always works when someone wants to find your house easily.
Making Everything Complicated
You don’t want to make things complicated or perfect. Trying to get that perfect recipe for a main course, making everything look perfect with the décor, and just setting unrealistic expectations will only weigh you down and you won’t be able to enjoy the party.
This is a backyard or outdoor party, so there’s no need for you to go all-out with the perfection stance. Things can happen, so laugh them off and have a great time with your guests. That is the only thing that matters.
Conclusion
Summer parties – the name sounds easy, but planning them can be difficult. Well, if you don’t make these mistakes, then things will be golden. Remember the first tip for than any other: Start early and book the venue and outdoor party rentals Damascus MD as soon as you can.