Outdoor parties in warm weather are a must. But you may need tents, chairs, tables, and other items from party tent rentals. Moreover, food is an important part of any party. If you want to keep the cost of your outdoor party low, here’s how you can do it.

Cut Things Out That Don’t Fit Your Budget

Creating a budget and sticking to it is the name of the game if you want to keep things affordable. Take a pen and paper and jot down the list of things you need for the party. Create an estimated cost of the items.

If the cost is higher than your budget, remove things that you can do without and check the estimate again. Moreover, use some tips in this blog for making many arrangements and items affordable.

Only Buy Things That Can Be Reused For Other Parties

Many party essentials are items that can be reused. So, if you ever want to buy anything for your outdoor party, only get the items you can use for other parties as well. The same advice applies to décor items that you can use for any party. For this, stick to simple décor items.

Make Food Yourself Instead Of Hiring A Catering Service

Getting food catered can make things simpler for you. However, if you’re tight on budget, you should prepare all or most of the meals yourself. For inspiration, look for store-bought items that you or your guests may like and cook similar items or their alternatives. Consider foods that you can make in large quantities and the ingredients are not costly. Plus, buy ingredients in bulk to save money.

Moreover, never make the mistake of leaving the cooking party or food preparation for the party day. Make sure you have cooked the food a day before so you can think about other things on the party day and only have to reheat the food.

Make Decorations On Your Own

Another great idea for cutting the costs of your outdoor party is to make party decorations on your own instead of buying them from a store. The items you will need for creating décor items will cost less than the decor items themselves.

Moreover, if you have flowers in your yard, you can pick some of them for incorporating them well into your outdoor party décor. You should look around and think creatively to find a lot of free or cheap stuff from which you can create décor items.

Decide The Things You Should Rent And Buy

We mentioned earlier that you should purchase things that you can use for other parties as well. But buying everything usable for parties is not possible. For instance, tables and chairs are required for parties, and buying these many chairs and tables is not practical at all even though you can those chairs and tables at other parties as well.

So, you should determine the reusable items that are practical to buy and will save you costs in the long run and the items that are also reusable but buying would be ridiculously costly like tables, chairs, tents, dishes, coolers, etc.

However, if you hold parties frequently so you consider buying items that can reduce your rental costs.

Check With Your Friends For Party Equipment

Another way to cut costs for your outdoor party is to check with friends for the party equipment they can bring. If your friends have chairs, speakers, dishes, and other items, you can ask them to bring the items you require. Make sure that they arrive early with the items so they can be set up.

Host A Potluck

You can cook food yourself for saving money. However, another way of cutting the costs of your outdoor party is declaring a potluck. Have your guests bring anything to eat they like and add it to the menu. With this method, you may have to prepare a minimum amount of food.

Communicate with your guests about the food they will bring. It should be a cold dish and or anything that can be reheated easily. Keep everyone updated about who is bringing what or assign everyone a unique item to cover everything like appetizers, main dishes, desserts, etc.

Make Nature Your Décor

Spending on décor items gets expensive. They can make your party beautiful and inviting, but what if you make your party beautiful and inviting without relying too much on décor items? You can do it by letting nature be your décor.

If your yard has greenery, you may not have to decorate a lot for your outdoor party. You can do this with simple décor items like string lights, balloons, and others.

Moreover, making your outdoor party a themed one can cost you more because you will have to buy more things for the theme. So, avoid a themed party and keep it simple with nature and basic décor items.

However, if you plan to involve your guests in bringing items and food, creating a theme is better. Tell your guests about the theme and ask them to bring an item that is relevant to the theme.

Use Board Games

Most of us already own some board games and card games, so you can dust them off for the outdoor party. Choose games that allow the most people to participate or make groups of people and divide games between them. You can entertain guests with Monopoly, uno, scrabble, and other board games.

Entertain Guests With Free Games

There are many free games that you can have your guests play for entertainment. Think of charades, limbo, tag, musical chairs, never have I ever, and other tried and tested party games. Take a look at the age group of people involved in the party and choose games accordingly. For instance, children may prefer hide-and-seek and tag over charades.

Plan A Party Outside Of Meal Times

If you don’t want to spend money on a proper meal for your guests due to budget restrictions, time your party accordingly. Most people eat lunch before 2 pm and don’t need a proper meal after that for some hours. So, make the party timing between 2 to 5 pm.

With this timing, you can serve your guests snacks and similar items which can make your outdoor party cost-effective.

Know Your Audience And Focus On Things Accordingly

You should see who your guests are for giving more attention to certain things and leave a few things out. For example, if you’re planning a kids’ outdoor party, you should focus more on games and activities for the kids than food.

Manage Your Guests List

Inviting fewer people will directly reduce the overall cost of your outdoor party. So, invite people who mean a lot to you and keep the guest list restricted. However, if you have decided to declare a potluck, inviting more guests can be useful because more guests mean that more food will be available for the guests.

Conclusion

You don’t need to overspend to throw an entertaining outdoor party. Determine the items you must rent from party rentals Damascus MD and arrange other items yourself or ask your guests to bring the equipment and food that you assign them.